Call us: +27 21 680 0900
[email protected]
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Receptionist

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Title: Receptionist 

Location: Cape Town (Mowbray)

 

JOB SPECIFICATION
Key Roles and Responsibilities

1. Front Desk Management and Hospitality

• Meet and greet clients
• Receive, sign, and distribute packages internally
• Arrange courier collections and deliveries
• Ensure that meeting rooms are booked and maintained
• Ensure refreshment and catering orders are placed

2. Switch Board Management

• Ensure all calls are answered and screened before transferring
• Assist with making/ transferring calls for employees who do not have outbound call access

3. Stock take & Orders and Purchases

• Ensure stationery stock take is completed monthly
• Place weekly orders: drinks, coffees, teas, fruit, water, milk and groceries
• Place monthly orders for cleaning products, stationery, gas for keg
• Adhoc purchases for departments e.g. plugs and leads
• Order first aid supplies upon request
• Purchase office furniture and repairs on request

4. New Starters

• Complete application form for new starter access tags
• Order company branded items when needed for new starter kit

5. Building maintenance

• Ensure Quartey service for air conditioner
• Log calls for faulty air conditioner, plumbing, and electrical maintenance
• Ensure weekly maintenance of plants, sanitary bins, and air freshner
• Ensure quartley pest control is done
• Book handy man for ad hoc repairs and assistance
• Ensure that recycle bins are managed and collected monthly

6. Finance and PA duties

• Processing of payment invoices
• Saving creditor invoices
• Assisting with bank recons
• Filing of all paper invoices, loan accounts and bank recons
• Book travelling and accommodation for Directors
• Run errands as requested for Directors

7. Administration and ad hoc duties

• Printing, binding and laminating of documents
• Issue stationery
• Ensure that congratulatory emails are sent out to the business for birthdays and baby announcements
• Arrange gift cards vouchers and flowers when requested
• Arrange car wash schedules and payments fortnightly

CORE SKILLS/COMPETENCIES:
Technical skills required to the job:

• Microsoft Office (Excel, Word & PowerPoint)
• Experience with switchboard management
• Written and verbal communication
• Professional business writing
• Business and telephone etiquette
• Administration skills
• Interpersonal skills

MINUMUM REQUIRMENTS:

• Matric (Accounting advantagoues)
• Office administration course is advantagoues
• A minimum of 1-2 years’ experience in a similar role
• Code 8 license with own transport (Monday to Friday in office)

RECRUITMENT PROCESS:

• Competency based interview to assess above requirements
• Applicable assessment
• Background checks
If you are interested in applying, please email your updated CV to [email protected] Please add the name of the vacancy to the subject line of your email

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IT IS OUR EXPERIENCED AND DEDICATED TEAM THAT ALLOWS US TO PROVIDE OUR CLIENTS WITH THE HIGHEST QUALITY SOFTWARE SOLUTIONS

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CAREERS

About redPanda Software

At redPanda Software we have a decade of experience in developing customised software for the retail and financial industries.

Working with clients in South Africa, Africa and the UK, we have built our reputation for producing the highest quality solutions across the following specialised business processes.

AWARDS

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South Africa

Phone: +27 21 680 0900

Email: [email protected]

United Kingdom

Phone: +44 790 268 3917

Email: [email protected]

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  • Services
    • Customised Software Development
    • Managed Services
  • Retail Solutions
    • POS Instore Solutions
    • E-Commerce
    • Insurance Solutions
    • Omni Channel Experience
    • Partner in Digital Transformation
    • Merchandise
    • Credit Solutions
  • About
    • Who We Are
    • Why redPanda Software
    • Core Competencies
    • Our People
    • Way to Grow
    • Awards
    • Our Tech Journey
    • Testimonials
    • Our Clients
  • Insights
    • redPanda News
    • Industry News
    • Videos
  • Contact
  • Careers
    • Career Opportunities
    • Training and Development
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